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Hygiene concept

The following rules apply to students, teachers and staff of the Freiburg University of Music.

1 Come to the university in good health

What do I do if I am infected myself?

If you are infected with COVID-19, you must inform the university immediately of your positive test result by e-mail to covid-19(at)mh-freiburg.de for the purpose of taking protective measures for the members of the university. You are banned from all buildings of the university for 14 days from the day of notification and are not allowed to attend any of the university's events.
 

What do I do if I have had contact with an infected person?

If you are or have been in contact with an infected person and belong to the group of contact persons in Category I (higher risk of infection) as defined by the Robert Koch Institute (see declaration below), you are banned from all buildings of the university for 14 days from the day of contact and banned from attending all face-to-face events at the university if 14 days have not yet passed since the contact.

The ban on entry and participation is lifted if you present a medical certificate or a negative test result. Please send the test result as a scan to the university by e-mail to covid-19(at)mh-freiburg.de.
 

Contact persons of category I (higher risk of infection)

  • Persons with cumulative face-to-face contact ("face-to-face") with an infected person for at least 15 minutes, for example during a conversation. This includes people from the same household, for example;
  • Persons with direct contact with secretions or body fluids, especially the respiratory secretions of an infected person, such as kissing, coughing, sneezing, contact with vomit, mouth-to-mouth respiration, etc;
  • Persons who, according to a risk assessment by the public health department, were most likely exposed to high concentrations of infectious aerosol in the room (e.g. celebrating, singing together or doing sports indoors without adequate ventilation);
  • Persons in a relatively confined space or in a contact situation with a confirmed COVID-19 case that is difficult to monitor (e.g. school classes, group events), regardless of the individual risk assessment

(see the information on the website of the Robert Koch Institute)  


What do I do if I am in quarantine?

If you are in quarantine due to an official order, you are not allowed to enter the buildings of the university and are not allowed to participate in classroom events.
 

What do I do if I have symptoms?

If you have the typical symptoms of an infection with the corona virus, namely fever, dry cough, or a disturbance of the sense of taste or smell, you are banned from all buildings of the university for 14 days and banned from attending all events where the university is present.

The ban on entry and participation is lifted if you present a medical certificate or a negative test result. Please send the test result as a scan to the university by e-mail to covid-19(at)mh-freiburg.de.
 

If you have symptoms of a cold or illness of unclear origin, we recommend that you stay at home. If you are one of the university's employees or lecturers, please report any such incapacity to work immediately, i.e. generally by telephone by 9 a.m. on the first day of illness, stating the expected duration.
 

What do I do if I am not allowed to take exams or attend compulsory courses because of Corona?

If you are unable to attend an exam or examination due to the SARS-CoV-2-related ban on admission and participation, the regulations of the examination law apply, in particular the regulations on withdrawal and compulsory attendance. This means that if you are unable to take part due to the ban, you must give notice of departure for compulsory courses in attendance and formally withdraw from the attempt at examinations.

If you miss compulsory attendance courses for these reasons, this is not detrimental to your course achievement. These missing dates are not taken into account.
 

Where can I get tested?

On the website of the Kassenärztliche Vereinigung Baden-Württemberg you will find an interactive map with contact points.

In case of suspicion, you can have a test taken at the Testzentrum Messe without registering:

Abstrichstelle Drive-in Messe Freiburg
Neuer Messplatz 1
79108 Freiburg im Breisgau
Opening hours from Monday to Saturday from 5 to 8 pm, entrance via Madisonallee

2 Only enter the university buildings with authorisation

Members of the university are granted access to the building for practising, teaching, visiting the library and, by appointment, for visiting the administration.


All other persons must register in advance by e-mail to Hans Jörg Mammel (h.mammel(at)mh-freiburg.de).

If, in exceptional cases, you as a member of the university are required to invite external persons to the university for appointments, you must notify their contact details (first and last name, address, date and period of attendance and telephone number) in advance to h.mammel(at)mh-freiburg.de.

Unannounced visitors will not be admitted.

Visitors to public concerts at the University of Music are admitted to concerts in accordance with the hygiene concept for concerts.

3 Fill in your data

If you come to the university as a teacher or lecturer to teach, in addition to the key for your room, you will also receive a list on which the date, the room and the names of the students who have received lessons are to be noted. You must file this list at the gate before leaving the university. At the end of your lessons, you must also hand in the key to your room at the gate. This also applies if the student you have just taught wishes to stay in the room: the key may only be handed out again after registration (placing the student ID card on the reader).

All persons entering the university are registered by name and must sign a voluntary agreement. This declaration of commitment must be signed and deposited when first entering the university at the designated place or sent by e-mail to h.mammel(at)mh-freiburg.de.

4 Put on a face mask

Masks are compulsory on the university grounds and in the university buildings.

This regulation does not apply to instrumental, singing and ensemble lessons.

However, you must also wear the mouth and nose cover in all seminars or seminar-like events at the University of Music.

If, in the sense of § 3 (2) No. 2 of the Corona Regulation, you feel that wearing a mouth and nose cover "is not possible or not reasonable for health or other compelling reasons", you must provide a medical certificate to substantiate this. You must submit the certificate to the Rector by e-mail (rektor(at)mh-freiburg.de). You may only enter the university without a mask with the Rector's express permission.

5 Use the right entrance and exit

You may only enter the university through the small white door to the right of the main entrance. If you belong to the students, you must hold your student ID card up to the electronic recognition device attached to the window for authorisation. The door is opened electronically from the gate. If you do not have a student ID card, you can communicate directly with the gate. Only one person at a time is allowed to enter the university.

You are not permitted to allow fellow students or external persons to gain access to university buildings with your own university ID.

Leave the university through the door marked "Ausgang" (exit) next to the refectory. Please do not stay in the outer entrance area of the university.

6 Wash your hands

Immediately upon entering the university, you must wash your hands at the sink behind the entrance door under running water for at least 30 seconds. Please do not touch anything with your hands before washing them and avoid any direct contact.

7 Disinfect keyboard instruments

Before you start playing a keyboard instrument, please clean the keys with the hygiene wipes provided. These wipes can then be disposed of in the waste bin.

8 Clean wind instruments outside the university

If you play a wind instrument, please pay special attention to hygiene. Do not drain the condensation water from your instrument on floors, but collect it in a container or absorbent blotting paper and then dispose of it in the waste bin. Do not blow through your instrument to clean it. If at all possible, clean your instrument in separate rooms outside the classroom or music room. If you come into contact with condensed water or with the interior of the instrument (e.g. horn), please ensure particularly thorough hand hygiene.

9 Enter your data when practising

You can practice in the classrooms without prior notice if they are not occupied by lessons. You receive a key after placing your student ID on the reader at the gate. You cannot gain access to a classroom without a student card. If you want to wait for a free classroom, there are six places in a waiting area. The places are marked and may not be moved or changed. During the waiting period you must wear a face mask.

When your practice period is over or you want to leave the university, open the windows and doors of your room and leave them open. Lock the door and then bring the key back to the gate.

The practice cells in the basement can only be used with a key and at an agreed time. Until further notice, a tutor will make appointments and hand out keys at the staircase leading to the practice cellar.

10 Maintain distance to other people

Please always keep a distance of 1.50 m from other people in general and 2 m in the area of singing and wind instruments.

Research has shown that a distance of 2 metres for wind instruments and singers provides sufficient protection against direct droplet infection. Plexiglass panes provide additional protection against spitting and can be used to reduce uncertainty and anxiety.

The university administration must also remain capable of working as long as possible. For this reason, please always contact the persons concerned by telephone or e-mail before you come to the offices in person.

11 Ventilate the rooms

Please ventilate the rooms you use regularly, as this is an essential measure to reduce the risk of infection. The CO2 traffic lights, which are permanently installed in some rooms or can be borrowed at the gate, should serve as an indicator.

Signs with ventilation instructions are attached to many rooms. It is the responsibility of each and every teacher to deal consistently with these indicators. It should be borne in mind that the required ventilation frequencies sometimes increase dramatically if the recommended number of people is exceeded.

12 Avoid crowds

Unfortunately, the foyer and all corridors cannot be places for meetings and social contacts. This is particularly due to the unfavourable ventilation characteristics of the foyer and many corridors (especially the corridors in the practice cellar).

Every longer conversation can lead to contact which could become relevant in the event of an infection (Category I contacts) and make it more difficult to trace the chain of infection.

Unfortunately, it is therefore not possible to hold discussions and form groups in the corridors or in the foyer. The use of computers and photocopiers will also remain restricted for the time being.

13 Use the ordering service of the library

You now have the possibility to pre-order media. The catalogue has been changed for this purpose. Please use the button "Bestellen/Vormerken". The media will be put aside for you for one week. A maximum of ten titles can be ordered.

For your reference visit, the University Library will be open Monday to Friday from 10 a.m. to 1 p.m. and 2 p.m. to 5 p.m. and on Saturdays from 1 p.m. to 3 p.m. in the winter semester 2020/2021. A maximum of ten persons may use the library at any one time. Please log in and out at the counter, as the data of your library visit must be recorded.

External persons can contact the library by phone or e-mail (bibliothek(at)mh-freiburg.de).

14 Give concerts with distance

The general rules of distance apply to the positioning of the performers on the stage: Please keep a distance of 1.50 m in general and 2 m in the area of vocals and wind instruments.

The rules of the Hygiene Concept for Concerts also apply to internal visitors to the concerts.

15 Give class concerts with a maximum of 20 visitors

Class concerts take place exclusively as internal events.

As teacher, you are responsible for organising your class concert. Relatives of contributors can attend the class concert after making an appointment with you in advance. You will receive 20 tickets and 20 data collection sheets and are responsible for ensuring that only cardholders with a ticket are in the visitor area. Contributors who wish to listen to the other contributions to the class concert or colleagues also need a card. In accordance with the Corona Ordinance, you must also record the data of the persons to whom you issue the cards. Please hand in the collected registration forms after the lecture evening in Referat 3.

16 Respect the rules of data protection when teaching online

The filming of digital teaching formats is not permitted. Unauthorised distribution of such recordings is illegal, as is editing them, especially for the purpose of disparaging and degrading fellow students or lecturers. We would like to point out that this is not just a harmless gimmick, but a violation of personal rights with far-reaching consequences.

17 Use the university buildings exclusively for university purposes

The new Corona Ordinance stipulates that university buildings may only be used for university purposes. Events that are not related to the direct study and university concert operations are not permitted.

18 Hold ensemble rehearsals with a seating plan

As a teacher, please hold rehearsals and events with medium and large ensembles on the basis of a seating or standing plan. These plans allow us, in case of an infection (especially of singers and wind players), to focus only on those musicians in the immediate vicinity of the infected person and not to ban an entire ensemble from entering. Whether these immediate neighbours of the infected person will be isolated or tested with a PCR or antigen test will be decided on a case-by-case basis. In your ensembles, please adhere to a fixed seating and standing plan, document it - e.g. through your tutors - and attach it to the attendance list which you leave at the table in front of the gate for rehearsals and events.

Please make sure that students strictly adhere to the rules of distance and hygiene even during the rehearsal breaks.

Note: Entry from risk areas

1 Changes to entry regulations

Since 8 November 2020 a new "Verordnung des Sozialministeriums zu Quarantänemaßnahmen für Ein- und Rückreisende zur Bekämpfung des Coronavirus SARS-CoV-2 (Corona-Verordnung Einreise-Quarantäne – CoronaVO EQ)" has been in force. This regulation reorganised the provisions on entry.

Practically nothing will change for students and lecturers at the university: The previous exceptions for travel undertaken for professional reasons or because of studies will continue to apply.

The most important general change: Since 8 November 2020, there is no longer an obligation to test when entering the state of Baden-Württemberg from risk areas. However, the compulsory quarantine can be reduced from 10 days to a minimum of 5 days by means of a test.
 

2 Who are the provisions affecting

The term "risk area" refers to "a state or region outside the Federal Republic of Germany for which there is an increased risk of infection with the coronavirus" (see the list on the website of the Robert Koch Institute). These "official" foreign risk areas defined by the Robert Koch Institute must be clearly distinguished from domestic areas at increased risk (domestic risk areas), for which these regulations usually do not apply.

A person is considered to have entered a risk area if "at any time during the last 10 days prior to entering [Germany] he/she has been or still is in an area which was or still is a risk area during this period.
 

3 Quarantine obligation

Travellers from a risk area must immediately go into strict quarantine for ten days. The quarantine may only be left for testing. No visitors are allowed in the quarantine.

Persons entering from a risk area are obliged to contact the Freiburg Office of Public Order immediately. This should be done by means of a digital entry declaration, which must be made before entry (https://www.einreiseanmeldung.de). The confirmation of this registration must be carried with you on entry. Alternatively, a written substitute declaration must be drawn up and handed over to the carrier or the border authority (see Annex 2 of the orders concerning travel following the identification by the German Bundestag of an epidemic situation of national importance).

Passengers from risk areas should, irrespective of a test result, immediately consult a doctor if symptoms that may indicate COVID-19 disease occur within 10 days of return. In addition, the Freiburg Office of Public Order should be informed of the occurrence of symptoms by e-mail at polizei(at)stadt.freiburg.de. As a rule, the Office will then contact the relevant public health department.
 

4 Shortening the quarantine period by a negative test

On the fifth day after entry at the earliest, travellers from a risk area may have a corona test done and leave quarantine for this purpose. If the test is negative, the quarantine ends.

The test must meet the requirements of the Robert Koch Institute, the test result must be kept on paper or as an electronic document (German, English or French) for 10 days and must be presented to Freiburg Office of Public Order immediately on request.

In the case of a shortened quarantine, the following applies: Anyone who has symptoms within 10 days of returning home that could indicate COVID-19 disease must have another test done.
 

5 Exceptions to the quarantine obligation

The Corona Regulation Entry Quarantine regulates several exceptions to the quarantine obligation. The most important exceptions for the university are listed below. Please refer to the regulation for details.

Border traffic: Persons from border areas (including Bas-Rhin, Haut-Rhin, Aargau, Basel-Stadt, Basel-Landschaft, Jura, Solothurn) may enter Germany for up to 24 hours without quarantine. People coming from Germany to these areas for up to 24 hours do not have to be quarantined after their return journey, too.

Lecturers and students who live in a risk area, work or study at the university and return to their place of residence regularly, at least once a week, do not have to be quarantined. A certificate from the university is required for this. Appropriate protection and hygiene concepts must be observed.

Holiday returnees can be exempted from the quarantine obligation under certain conditions if they carry out a test in their holiday destination immediately before their return journey.

With special consideration of economic interests, persons who have stayed in a risk area for up to five days for urgent reasons, including professional reasons, or who enter the state of Baden-Württemberg are also exempted from the quarantine obligation on presentation of a negative test.

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